The essential guide to ensuring a successful office move

Moving your office can be a complex undertaking. That's why Jones Lang LaSalle has created Making the right move. This guide to moving office has been designed to help you co-ordinate and implement a successful office relocation and fit-out, engage your employees and enhance business productivity.

Contact Jones Lang LaSalle

Adelaide
08 8233 8888

Brisbane
07 3231 1311

Brookvale
02 9938 3122

Canberra
02 6274 9888

Glen Waverley
03 9565 6666

Liverpool
02 8706 0400

Mascot
02 9693 9800

Melbourne
03 9672 6666

North Sydney
02 9936 5888

Parramatta
02 9806 2800

Perth
08 9322 5111

Sydney
02 9220 8500

Download PDF brochure

Space Calculator

Work out how much space you need

Note: This space calculator is a general guide only. Tenants should seek professional guidance on determining their specific space requirement including any specialist facilities required.

Space Components

Number of Units

Reception

Standard Reception (seats 3 - 4 visitors)

Large Reception (seats 6 - 10 visitors)

Meeting Areas

Small Meeting room (for 6 people)

Large Meeting room (for 10 people)

Boardroom (for 20 people)

Fully Enclosed Offices

Standard Office

Large Office

Open Work Stations

Standard Workstation

Large Workstation

Other Areas

Utilities Room (Copy / Fax / Print / Stationary)

Standard Compactus / Filling Area

Store Room

Comms / PABX Room

Comms / PABX Cabinet

Mail / Dispatch Room

Standard Breakout / Kitchen- (seating for 10 - 12)

Large Breakout / Kitchen- (seating for 15 - 18)

Total Workpoints (Offices,Work Stations & Reception)

Overall Density per Work point

0 sqm

Total Area

0 sqm

Search now for available space of 0 sqm in

Your Move

Tenancy Options available and time
you should allow for your move.

An integrated approach

The team at Jones Lang LaSalle will provide you with an integrated and seamless method to your relocation process

Avalable options for tenants

Options	Advantages	Limitations	Time to allow*

Renew in Situ

Renew in situ and undertake new fit-out

Move to existing building with suitable fit-out

Move to existing building and undertake a new fit-out

Pre-commit to new building

Timing your move

The length of time required to plan your strategy will clearly depend on the specifics of the lease term and market circumstances faced. The greater the period allowed, however, the greater will be the range of available choices.It is important to allow significant time for the fit-out to avoid costly mistakes. Fit-out times can be compressed if sufficient resources are allocated by your own team and the designer and contractor.

Projects Stages	210 - 500 sqm	501 - 2,000 sqm	2,001 - 5,000 sqm	5,001 - 7,500 sqm	7,501 - 10,000+ sqm
Stage 1 - Client brief	2 weeks	2 weeks	2 to 4 weeks	4 weeks	4 weeks
Stage 2 - Preliminary design	2 weeks	2 weeks	2 to 4 weeks	4 weeks	4 weeks
Stage 3 - Detailed design	2 weeks	2 to 4 weeks	4 weeks	4 weeks	6 weeks
Stage 4 - Finalise design and documentation	2 weeks	4 weeks	4 weeks	4 weeks	4 weeks
Stage 5 - Tender	2 weeks	4 weeks	4 to 6 weeks	6 weeks	4 to 6 weeks
Stage 6 - Tender negotiation	2 weeks	2 weeks	2 to 4 weeks	4 weeks	4 weeks
Stage 7 - Construction timeframe	4 to 6 weeks	6 to 12 weeks	12 to 18 weeks	18 to 22 weeks	22 to 26 weeks
Approximate overall duration	16 to 18 weeks	22 to 30 weeks	30 to 44 weeks	44 to 48 weeks	48 to 54 weeks

Your Workplace

The benefits of smarter
workspace solutions.

Benefits of smarter workplace solutions

How do you want to work?

By providing smarter spaces that suit the way your people want to work, you strengthen their ties to your organisation. Environments that facilitate interaction and collaboration ultimately lead to greater efficiencies.

Attracting and retaining top talent
Improved staff productivity
Differentiation
Flexibility
Supporting cultural change
Reducing real estate costs
Managing integration
Reducing risk

The office premises in which your business operates should support and enhance your business objectives. Your office relocation may be influenced by some of the following issues:

Minimising or reducing occupancy costs
Using space more efficiently
Attracting and retaining staff talent by catering to different generational mindsets
Enhanced staff productivity
Differentiating or reinvigorating your firm
Reinforcing your corporate strategy and brand
Encouraging better interface with clients and customers
Managing the cost of growth
Improving environmental management

Once you have clarified your reasons for moving and the outcomes you are striving for, youneed to consider the location.

There is a range of factors involved when deciding on location, including an emphasis on building design, building amenities, greater efficiencies, environmental sustainability and how the workplace supports staff interaction and corporate culture.

Designing your ideal workplace

Have you undertaken an accurate cost planning exercise for the fit out of your new premises?
Are you confident your vision for your new space will match the reality?
Have you maximised the efficiency of the space you have leased?
Are you effectively able to mitigate the risk of time and cost over-run on the fit out of your new space?
Are you at risk of budget overruns and business downtime?

Planning is key to ensuring the vision that you have for your new office premises matches the reality. In most instances organisations will undertake a new fit out or alter the existing fit out in the space they have signed a lease on. Being able to have an accurate cost plan of these works will ensure the space is delivered on budget, on time and to the highest quality.

Jones Lang LaSalle provides outstanding services and brings real value through their integrated delivery model, broad pool of resources and local market knowledge. The Project and Development Services Team has been exceptional in the delivery of the projects � on time and on budget; the feedback from the business so far has been excellent. They key thing that I would like to highlight is the commitment to the client, high level of dedication and the ability to offer effective solutions. Overall, your professionalism, flexibility and response times to each and any aspect of these projects have been more than expected and it has been a real pleasure to deal with you.

Annette Mansfield - Commercial Property Manager, Goodman Fielder

Read the Goodman Fielder case study

Our Project & Development Services team currently has $1 billion of capital works under management in Australia and 80 project managers. Our team mitigates risk for clients, not only on budget and program over-runs, but OH&S, sustainability and building design risk.

Contact our Project and Development Services team about designing your ideal workplace.

Your Deal

Calculate the space you need
and how to secure it.

Secure the space you need

Securing the right space is critical to the success of your business. Evaluating your options at each of the following stages will help align your real estate planning with your business strategy.

This would ensure that the building meets your needs, and not the other way round.

1. Advice needed

Determine approximate area and floor type required to best suit your needs
Office market information
Negotiator
Financial and qualitative analysis

2. Prepare a brief

Location analysis and provide back-up information
Growth or downsizing projections
Budget
Space standards
Organisational vision and objectives

3. Property identification

Qualitative analysis
Inspections
Asking the right questions
Financial analysis

4. Negotiation

Commercial terms
Market knowledge
Contractual flexibility
Legal due diligence
Guarantee (bank or rental)

5. Fit-out

Landlord capital expenditure requirement identification
Consultant procurement
Space planning and design management
Australian legislative compliance
Budget analysis/cash flow
Tendering process
Construction management

6. Moving

Relocation expenses
Coordination of staff movements and facility set-up
Time frames involved in relocation or consolidation

Space Calculator

Work out how much space you need

Note: This space calculator is a general guide only. Tenants should seek professional guidance on determining their specific space requirement including any specialist facilities required

Space Components

Number of Units

Reception

Standard Reception(seats 3-4 visitors)

Large Reception(seats 6-10 visitors)

Meeting Areas

Small Meeting room(for 6 people)

Large Meeting room(for 10 people)

Boardroom(for 20 people)

Fully Enclosed Offices

Standard Office

Large Office

Open Work Stations

Standard Workstation

Large Workstation

Other Areas

Utilities Room(Copy/ Fax/ Print/ Stationary)

Standard Compactus/Filling Area

Store Room

Comms/ PABX Room

Comms/ PABX Cabinet

Mail/ Dispatch Room

Standard Breakout/Kitchen-(Seating for 10 - 12)

Large Breakout/Kitchen-(Seating for 15 - 18)

Total Workpoints (Offices,Work Stations & Reception)

Overall Density per Work point

0 sqm

Total Area

0 sqm

Search now for available space of 0 sqm in

Your Building

Sustainable workplaces and
industry rating tools.

Industry rating tools

The following key industry rating tools assess a building's sustainability against certain criteria. For commercial offices, these include:

Green Star

The Green Star environmental rating system is the most recognised tool for measuring 'total' environmental sustainability. Developed by the Green Building Council, Green Star examines the life cycle impacts of a building and measures its 'greenness'. Current Green Star tools rate office design, completed office, internal fit-out and existing buildings. Key areas of measurement include water, energy, pollution, waste, indoor environment quality and innovation. Rating levels are as follows:

4 star Green Star � Best Practice
5 star Green Star � Australian Excellence
6 star Green Star � World Leadership

NABERS (National Australian Built Environment Rating System)

NABERS OFFICE is a performance-based rating system for office premises, rating a building's overall environmental performance during operation. Incorporating the ABGR scheme, tenants are able to report on the environmental performance of the aspects of the building they control.

Green Workspace

Sustainability is an important consideration in planning for a new tenancy. This goes beyond the design phase to include the ongoing management and maintenance of the building and its services.Through operating cost savings, improved asset value and enhancing your corporate profile, your approach to space plays a big role in improving your triple bottom line.An increasing number of buildings are offering sustainability benefits, largely in response to demand from the government and large corporate tenants. There are a number of potential benefits to selecting a sustainable tenancy:

Improved building performance
Reduced operating costs
Quality indoor environment

Staff recruitment and retention
Socially responsible use of space
Reputation of premises

It is important for tenants to fully understand the impact of sustainability prior to entering lease negotiations.

What is the current sustainability performance of the space?
What are the time and cost implications of performance improvement initiatives?
What is the performance improvement attached to each?
How is this being tracked and proven and who is responsible?
Are there potential impacts on the occupied space of the proposed changes?
Do these changes impact negatively on the flexibility of the space?
What are your obligations towards achieving the sustainability outcomes?
Which rating tool is being used?
Does it measure actual performance or potential?

Your Building

Sustainable workplaces and
industry rating tools.

Industry rating tools

There are key industry rating tools that can assess a building's sustainability against certain criteria.For commercial offices, these include:

Green Star

4 star Green Star � Best Practice
5 star Green Star � Australian Excellence
6 star Green Star � World Leadership

NABERS (National Australian Built Environment Rating System)

Green Workspace

Sustainability is an important consideration in planning for a new tenancy. This goes beyond the design phase to include the ongoing management and maintenance of the building and its services.

Through operating cost savings, improved asset value and enhancing your corporate profile, your approach to space plays a big role in improving your triple bottom line.

An increasing number of buildings are offering sustainability benefits, largely in response to demand from the government and large corporate tenants. There are a number of potential benefits to selecting a sustainable tenancy:

Improved building performance
Reduced operating costs
Quality indoor environment

Staff recruitment and retention
Socially responsible use of space
Reputation of premises

It is important for tenants to fully understand the impact of sustainability prior to entering lease negotiations.

What is the current sustainability performance of the space?
What are the time and cost implications of performance improvement initiatives?
What is the performance improvement attached to each?
How is this being tracked and proven and who is responsible?
Are there potential impacts on the occupied space of the proposed changes?
Do these changes impact negatively on the flexibility of the space?
What are your obligations towards achieving the sustainability outcomes?
Which rating tool is being used?
Does it measure actual performance or potential?

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